Zoom Schedule a meeting in Canvas

EdTech Support (MESG) | Zoom in the Classroom: Training & Support Resources

The Canvas-Zoom integration allows instructors to schedule and manage online class meetings with their students. Students can join a scheduled Zoom meeting directly from the Canvas-Zoom interface.

We recommend using either Firefox or Chrome for Zoom meetings in Canvas.
Users may have to download the Canvas-Zoom plugin if it is not installed on their computer.
We strongly urge instructors to schedule a "Test" Zoom meeting, sometime in advance, to make sure all students have the Zoom plug-in installed on their computer, and that their microphone and speakers are working.
If the video quality is low, instructors may want to ask students not to use their webcams during the meeting.

Some added limitations exist when accessing Zoom through Canvas vs. logging in at https://wayne-edu.zoom.us

When scheduling a Zoom meeting within a Canvas course site, you cannot implement breakout rooms and or polling.
- If you need breakout rooms and or polling you can however add this functionality (after scheduling the initial meeting from within the Canvas site) by logging into your WSU Zoom Licensed account at https://wayne-edu.zoom.us and adding the breakout rooms and or polling from there.

Log into Canvas, go into a course, and click "Zoom" in the left-hand course navigation menu.

Zoom may be disabled if you do not see it on the course navigation menu.
- To enable Zoom you can contact MESG and request it to be added or follow the instructions below.
  - Click on Settings from the course navigation menu > Select the Navigation tab
  - You will see Zoom listed in the bottom box of navigation items (Drag and drop Zoom to the top box of navigation items and click Save)

Click "Zoom" from the Course Navigation Menu

You will see the Canvas Zoom Dashboard

To create a Zoom meeting, click "Schedule a New Meeting"

You will see the Schedule a Meeting form

Complete the items in the form

Topic Give your meeting a short, descriptive name.
Description (Optional) Provide a more detailed description of your meeting.
When Select a date and start time for your meeting.
Duration Estimate how long you think the meeting is going to take.
Recurring (Optional) Check this box if you plan on setting up a recurring meeting. More options will appear for you to set up the recurrence pattern.
Registration (Optional) Check the Required box if you want attendees to register for the meeting in advance.

Set additional settings for the meeting

Video Determine whether you want to start the meeting with video automatically connected for the host and participants.
Audio This section is locked, with "Telephone and Computer Audio" selected. This gives participants the option to join the meeting with audio connected either over the phone or their computer (using VoIP, or Voice over Internet Protocol).
Meeting Passcode (Optional) Set a passcode for your meeting. As of 9/27/2020, Zoom will have increased security and will require either a passcode or a waiting room on every meeting. We recommend a passcode for all Zoom class sessions.
Enable join before host (Locked on) This allows meeting participants to join the meeting before the host does. It also allows the meeting to keep going if the host accidentally leaves or gets dropped from it.
Mute participants upon entry Checking this box automatically mutes participants' audio when they join the meeting. Participants will be able to unmute themselves at any time.
Meeting ID We recommend leaving this unchecked so a unique Meeting ID is generated rather than using your Personal ID. Unchecking is important if the instructor will be logging in on more than one computer for the same Zoom session.
Enable waiting room (Optional) If this is selected, participants will enter a "waiting room" before they can officially join the meeting. The host can then determine who is allowed to enter using the Participants Panel. As of 9/27/2020, Zoom will have increased security and will require either a passcode or a waiting room on every meeting. The waiting room can also be enabled/disabled during a meeting via the Security Icon or the Participants Panel.
Record the meeting automatically - Select for recording then select "cloud"
- If you set the meeting to Record, it will be automatically made available for students (after processing).
- Recordings are available from the Zoom section of the course within the Cloud Recordings tab.
Alternative Hosts (Optional) Provide the email addresses of participants who you will allow to serve as hosts in your place if you are unable to join - NOTE: Alternative hosts must have a WSU Licensed Zoom Account.
When done choosing meeting settings, click "Save"

NOTE: Canvas-Zoom sends automatically sends out an email notification to the class informing them of the date and time for the online meeting (if the course is Published).

Instructors may also wish to create a Canvas Announcement with details of the online meeting. Canvas announcements are both posted on the Canvas site and an email notification is sent to each student.

Canvas-Zoom Views

Zoom meetings in the instructor's Canvas-Zoom dashboard will look like this:

Zoom meetings in the student's Canvas-Zoom dashboard will look like this:

The student can click "Join" to enter the meeting at the appropriate time

NOTE: Canvas-Zoom sends out an email notification to the class informing them of the date and time for the online meeting if the course has already been published at the time of scheduling. Notifications do not go out if the course has not yet been published.